Input Management in the Cloud

2022-03-06
Use Case
René Weseler

Data is constantly being generated and exchanged in the form of documents. Companies try to process this mass of data as quickly and automatically as possible. However, many documents have to be entered and checked manually by various people in order to be processed further in systems and processes. This costs time, money and, above all, nerves.

The market for special solutions is growing steadily

The ideas and concepts for document processing (classification and data extraction) can be fundamentally divided into two categories: Specialization or generic approaches. In the case of specialization, providers focus on specific document types, while generalists provide frameworks that allow customers to process any document type.

Document processing - how it works in detail

With Buildsimple, you can build templates with the properties you need for your business. You can add customer-specific properties to the standard and classic document types such as invoices or contracts, which we already provide, and adapt them to your company's own documents. This does not require you to start a project (consulting) with us, but is done according to the self-service principle.

This makes it possible to create and process individual document types. These can be delivery bills or quotations, for example. Or whatever is required. To do this, the desired document must be selected and then you can specify what is to be read from one or more documents.

Specialist (business) data can be read from documents and processed further. Machine learning mechanisms are used to automatically identify the correct type of document. The more documents are processed, the better the quality and artificial intelligence. All documents and models can be further trained automatically. The document can then be validated and corrected manually if necessary. This makes input management simple and efficient.

The cloud makes integration easy

Buildsimple is cloud-based and can be integrated anywhere and into any system. This eliminates the need for special consulting services and the installation of software. The API interface makes it quick and easy to connect to existing systems.

Features at a glance

Conclusion

Many companies offer fast and automated input management as a service. However, it becomes difficult when the incoming documents consist of more than just invoices and contracts or when the requirements for the information to be read change, e.g. new information is added. Buildsimple offers a solution here that can be easily connected to existing systems for the customer and can be used in a completely variable manner.