Intelligent Document Processing
Document processing with artificial intelligence
Intelligent Document Processing (IDP) enables companies to automate the capture, classification and processing of documents. This allows information to be used faster, more precisely and more cost-efficiently.
- Time saving
- Increased efficiency
- Intelligent AI
Intelligent Document Processing
Companies today are faced with the challenge of processing large volumes of documents from different sources on a daily basis. Invoices, contracts, emails and forms contain valuable information, but without automation, capturing them is often time-consuming, error-prone and cost-intensive.
Intelligent Document Processing (IDP) solves these challenges:
- Intelligent document processing with AI, machine learning and OCR
- Automatic classification of documents
- Precise extraction of relevant data
Intelligent Document Processing provides companies with a ready-to-use platform that automates document processes from receipt to integration into existing systems. The result is more precise, scalable and secure processes.
What is Intelligent Document Processing and why is it so valuable for companies?
Intelligent Document Processing goes far beyond pure text recognition. Intelligent Document Processing understands content in context, can process both structured and unstructured data and convert it into usable, structured information. In this way, complex documents such as multi-page contracts, legal letters or invoices with attachments are processed efficiently and with minimal errors.
Companies that use Intelligent Document Processing benefit from shorter throughput times, higher data quality and a significant reduction in the workload of their employees. At the same time, a solid basis is created for further process automation, as the data obtained through Intelligent Document Processing can be immediately incorporated into workflows, ERP systems or document management systems.
In an increasingly digital and regulated business world, Intelligent Document Processing enables the acceleration of information flows, compliance with legal requirements and the targeted use of valuable resources.
How Intelligent Document Processing supports your processes
- Automated document separation and classification: Documents such as invoices, contracts or claims documents are automatically recognized and assigned to the correct process.
- Precise data extraction: Relevant information such as contract numbers, amounts or customer data is reliably extracted and converted into structured formats.
- Validation and enrichment: Read-out data is automatically checked, supplemented and compared with existing systems in order to increase data quality.
- Integration into existing workflows: The information obtained flows directly into ERP, DMS or CRM systems and is available there without any manual effort.
- Scalability and flexibility: The solution can be individually adapted to different processes and industry requirements and grows with the company's needs.
How Intelligent Document Processing works
Advantages of Intelligent Document Processing
1 - Increased efficiency: By automating document processing, companies can process large volumes of documents faster and more accurately than is possible manually. This leads to considerable time savings and allows employees to concentrate on more value-adding tasks.
2 - Cost reduction: Automated systems reduce the need for manual intervention, which lowers labor costs. They also reduce errors that could lead to costly corrections.
3 - Satisfied employees: This relief from monotonous tasks can increase employee motivation and satisfaction and promote a positive work environment, which improves the overall productivity of the team.
4 - Accuracy and consistency: Automated processes minimize human error and ensure consistent quality in data processing. This is particularly important in industries where precision is crucial, such as finance or healthcare
5 - Security & Compliance: Buildsimple invests in robust security measures to protect its systems and data. In addition, Buildsimple is ISO 27001 certified and can be used in regulated industries without any problems.
6 - Data accessibility and analysis: By digitizing and structuring documents, companies can access important information more easily and use it for analysis. This enables well-founded decisions and strategic insights.
7 - Scalability: Automated document processing systems can be easily adapted to growing data volumes and changing business requirements. They offer the flexibility to keep pace with the growth of the company.
8 - Improved customer experience: Faster and more accurate document processing enables companies to process customer inquiries more efficiently and therefore increase customer satisfaction.
Industries & Use Cases
Buildsimple can be used for many use cases: e.g. incoming mail for insurance companies, claims, credit applications at banks, invoices, delivery notes, and much more.
Buildsimple platform
Buildsimple is a Software-as-a-Service (SaaS) offering for intelligent document processing that combines the power of the cloud with artificial intelligence. A key feature is the possibility of collaboration between users and easy access to input management functionalities. Buildsimple can be accessed via a web browser instead of being installed and maintained on individual customer computers or servers.
IDP in practice
Intelligent Document Processing: Example from the insurance industry
DMB Rechtsschutz-Versicherung processes around 160,000 documents per year from letters, faxes and
emails. Many of these contained important information such as contract, claim or agent numbers that were not previously recognized automatically. This led to time-consuming manual checks and delays in incoming mail.
Challenge
Our solution
Customer benefits
High manual effort for processing 160,000 documents per year, distributed across three input channels
- Much of the content was only visible in the email attachment, which increased the error rate. The large number of documents previously required a largely manual editing process.
- Processing via the central incoming mail office resulted in
- Introduction of an AI-based solution for classifying incoming documents and automatically extracting relevant specialist data.
- Creation of over 70 document classes with recognition of contract, claim and agent numbers.
- Over 90 % classification and hit rate in the recognition of relevant specialist data.
- Manual processing is only required for unrecognized documents and special cases.
- Only eight months passed from the start of the project to productive operation.
- The solution is continuously developed as SaaS and is ready for immediate use.
Deep Dive: Intelligent Document Processing in the insurance industry
In this podcast episode René Weseler, Senior Executive Manager at Buildsimple, talks to host Jonas Piela about the opportunities of Intelligent Document Processing (IDP) in the insurance industry. The focus is on how Buildsimple works, specific use cases and the use of state-of-the-art technologies such as the Transformer architecture. It will become clear how companies can process large volumes of documents efficiently, reliably and future-proof with Buildsimple.
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More InformationWhy Intelligent Document Processing?
Buildsimple combines powerful AI models with an intuitive, easy-to-use platform.
Companies save time, reduce errors and increase the quality of their data.
The solution is flexibly customizable, secure and can be seamlessly integrated into existing systems.
Conclusion
Intelligent Document Processing makes document processes faster, more accurate and more efficient. From automatic classification to precise specialist data extraction, Buildsimple turns unstructured documents into valuable, usable information, creating the basis for lean, transparent and scalable business processes.
