Understand documents. Apply knowledge. Identify required action.
Process shipments instead of entering freight documents
Your employees receive transport orders, freight documents such as CMR consignment notes in road freight transport, delivery notes, packing lists, invoices, customs documents and proof of delivery every day.
Before they can plan, clear or invoice a shipment, they need to open documents, search for shipment and order numbers, transfer transport data, compare information and identify which information or documents are still missing.
Buildsimple takes over these recurring steps. The platform understands your freight and customs documents, compares their contents with your approved company knowledge and your existing shipment, order and master data, and prepares the next logical step.
This enables your specialist departments to identify earlier what belongs to a shipment, which information needs to be checked and what should happen next.
From incoming mail to transport processing
YOUR CHALLENGE
Your transport begins long before departure
Before your dispatchers can process a transport order, all incoming information must be complete, correct and assigned to the right shipment.
An order may reach you by email with several attachments. The delivery note, packing list, commercial invoice (often including Incoterm details), consignment note, customs documents and proof of delivery may follow via additional channels and at different times. Relevant information is located in the message text, in attachments, in your transport and customs systems, or in your approved process specifications.
The result must not only be a complete document file, but also a structurally prepared transport process. This work is necessary. However, it ties up exactly the specialists whose knowledge you need for exceptions, deviations, customs questions and time-critical shipments.
YOUR RISK
As your shipment volume grows, your manual work should not grow with it
As the number of your transports, incoming channels and accompanying documents increases, the workload of your dispatch, customs processing and freight invoicing rises immediately without automation. Information reaches those involved later. Missing or conflicting details only become visible at a late stage. The result is not just a slow incoming mail process, but a process you cannot scale reliably.
BUILDSIMPLE
The preliminary work is done before planning, checking or invoicing begins
An OCR solution can read the text in your documents. A language model can understand, assess and summarise content. A workflow can identify and route business transactions. An agent can use systems and independently execute defined steps.
This enables you to identify missing documents, deviations and transport-relevant issues earlier in the process. Your dispatchers and customs specialists can react faster, accelerate handovers and avoid delays in clearance and invoicing.
Your specialist department determines when Buildsimple suggests an action, when the platform prepares a step and which clearly defined follow-up actions may be triggered within your approved rules.
Buildsimple connects for you:
incoming freight, customs and delivery documents as well as emails
your approved company knowledge, such as customer requirements, shipping and routing instructions, work instructions and process specifications
existing transport orders, shipment, order, delivery and master data
your business rules for checks, approvals and escalations
configurable confidence thresholds and targeted checks by your dispatchers and customs specialists
your existing TMS, WMS, ERP, customs (e.g. ATLAS), DMS and workflow systems
logical next steps for your specialist departments
Your future transport processing
Capture freight documents automatically and assign shipments
Buildsimple identifies freight documents, such as CMR consignment notes, sea waybills or air waybills, classifies the documents and extracts the information your specialist departments need for further processing. This may include consignee and sender data, purchase order, order and shipment numbers, transport data, packages, weights, dates and further references.
The platform combines information from transport orders, consignment notes, delivery notes, packing lists, invoices and proof of delivery into a single process. If results are missing, uncertain or conflicting, the process is specifically submitted to a dispatcher for review.
Prepare customs documents in a structured way
With Buildsimple, you can capture commercial invoices (including Incoterm details), packing lists, export documents, proofs of origin, customs invoices and other documents, extract relevant details such as EORI numbers, commodity codes or customs values, and compare them with your shipment, order and process data.
Transport and customer knowledge
Customer requirements, shipping and routing instructions, and agreed service specifications provide the business context for your transport processing.
Shipment and order knowledge
Transport orders, purchase order, delivery, shipment and master data, as well as documents already available, provide the necessary context.
Process and customs knowledge
Work instructions, customs and process specifications (e.g. your ATLAS configuration), as well as approved checking and escalation rules, show how your process should be handled further.
Traceable classification
Your dispatchers and customs specialists can see which information has been combined and which document locations a result is based on.
Buildsimple therefore does not make independent decisions and does not replace expert approval. The platform compiles relevant information for your employees, makes missing or conflicting details visible and prepares the handover to your existing customs and specialist systems.
Bring together all required documents faster and process transports more quickly
Transport orders, consignment notes, delivery notes, packing lists, invoices and customs documents arrive through different channels.
We will show you how Buildsimple processes documents in the context of a shipment, makes missing or conflicting information visible and prepares information for TMS, WMS, ERP or customs systems. This makes it clear earlier what dispatch, customs or invoicing need next.
FREQUENTLY ASKED QUESTIONS
FAQ
What is still missing before a shipment can be processed further?
Transport orders, consignment notes, delivery notes, invoices and customs documents must be complete and belong to the correct order. Here we explain how Buildsimple brings documents together, makes missing or conflicting details visible and prepares the next steps for dispatch, customs and invoicing.
Intelligent document processing, also known as Intelligent Document Processing or IDP, combines document recognition, artificial intelligence, business rules, company knowledge and process automation. This allows you not only to read freight, delivery and customs documents, but also to assign them to a transport process, check them and prepare them for further processing.
You can process your document-based incoming mail. This includes structured, semi-structured and unstructured documents such as transport orders, delivery notes, consignment notes, packing lists, commercial and freight invoices, export and customs documents, proof of delivery, emails and attachments.
OCR converts characters on your documents into text. Buildsimple goes beyond that: the platform identifies document types, extracts transport-relevant information, takes layout and context into account, compares results with approved knowledge and existing shipment data, and turns them into a manageable process.
Based on your specifications, Buildsimple can identify missing documents, conflicting information, and specific processing requirements. The platform can prepare queries, checks, or system handoffs. Uncertain or conflicting results are specifically submitted to a dispatcher or customs processing specialist for review.
Depending on technical and business approval, you can integrate, for example, customer requirements, shipping and routing instructions, work instructions, customs and process specifications, as well as existing transport order, shipment, purchase order, delivery, and master data.
Yes. Your business department can configure document types, relevant information, rules, checks, confidence thresholds, and exception handling in the platform. Your IT department remains involved in integrations and technical governance.
Buildsimple evaluates your results using confidence scores. If a result falls below the threshold defined by your business department or the platform detects a conflict, the process is specifically submitted to a dispatcher or customs processing specialist for review.
Buildsimple can prepare or trigger defined follow-up actions within your approved rules. Your business department determines which actions are only suggested, which are prepared, and which clearly defined steps may be carried out automatically.
Buildsimple can link answers, summaries, and recommendations to sources and references in your underlying documents. This enables your dispatchers and customs processing staff to see what a result is based on.
Buildsimple is designed for integration into your existing system landscape and can be connected to your TMS, WMS, ERP, customs, DMS, workflow, and case management systems via secure REST APIs. The specific integration depends on your architecture and the required handoff points.
No. You can add further document types on the same platform and within your existing pipelines. The effort depends on document variability, business rules, and the desired degree of automation.
Yes. Buildsimple can be used regardless of your AEO status and can also identify dangerous goods documents, such as those under ADR or IMDG, and compare them with your validation rules.
By default, Buildsimple is operated in German data centers in Frankfurt and Brandenburg. With Buildsimple Edge, you can also move processing entirely to your own data center or network, so that sensitive freight and customer data never leaves your security environment.