Understand documents. Apply knowledge. Identify required action.
Ensure quality instead of searching for information
Quality assurance and production planning receive inspection reports, QA logs, inspection certificates, production orders, work instructions, technical drawings, bills of materials, material requirements and emails every day.
Before every assessment and production release, the same work is required: open documents, compare values and versions, search for material, order or batch numbers and reconcile them with requirements and system data.
Buildsimple handles these steps. The platform processes and analyses quality- and production-relevant documents, reconciles them with approved company knowledge and existing case data, and prepares the next step.
This makes it visible earlier which information is missing, where deviations exist and what needs to be checked, approved or transferred to production systems.
From production document to controlled next action
YOUR CHALLENGE
Quality assurance and production planning begin long before the technical decision
Before assessing an inspection report or reliably preparing a production order, all relevant information must be complete, up to date and assigned to the correct order, product, material or case.
Inspection reports are often submitted as PDFs with measurement values and attachments. Technical drawings, specifications, inspection plans, work instructions, bills of materials and supplier evidence are stored in additional documents and systems. Relevant information is therefore not in one place, but distributed across the quality and production process.
Your team must consolidate and structure all this information, compare requirements, check version statuses, and identify which deviation, approval or query is due next. This work ties up specialists who are needed for quality assessments, production planning and complex exceptions.
YOUR RISK
As document volume grows, the manual coordination effort must not grow with it
As document volume and the number of supplier and production cases increase, the effort grows directly without automation. Missing information, outdated versions or overlooked deviations delay approvals, cause rework and burden production planning.
BUILDSIMPLE
A process that does the preparatory work before the technical review begins
An OCR solution can read the text of documents. A language model can understand, assess and summarise content. A workflow can identify and route business transactions. An agent can use systems and act independently.
The business department determines when Buildsimple suggests an action, when the platform prepares a step and which clearly defined follow-up actions may be triggered within the approved rules.
Buildsimple does not perform physical product inspections and does not replace either the quality management system or production planning. The platform brings together relevant information. Technical responsibility and defined approvals remain unchanged.
Buildsimple connects:
Incoming inspection reports, production documents, technical documents and emails
Company knowledge, such as specifications, inspection plans, quality requirements, work instructions, production plans and process descriptions
Existing product, material, order, batch, supplier and case data
Technical inspection, approval and escalation rules
Configurable confidence thresholds and targeted checks by the business department
Existing ERP, MES, QMS, DMS and workflow systems
Logical next steps for quality assurance, production planning, development, purchasing and maintenance
Quality and production processes with Buildsimple
Automatically capture and assign quality and production documents
Buildsimple identifies documents across all incoming channels, classifies inspection reports, QA logs, inspection certificates, production orders, work instructions and technical attachments, and extracts information for further processing.
The platform consolidates information from several documents into a technical case. If information is missing, outdated, uncertain or contradictory, the case is specifically sent to the responsible business department for review.
Apply company knowledge
With Buildsimple, you reconcile quality- and production-relevant documents with specification, process and case knowledge.
Quality and specification knowledge
Specifications, tolerance limits, inspection plans, standards and approved criteria make relevant deviations and missing information identifiable earlier.
Production and process knowledge
Production plans, work instructions, material requirements, process descriptions, and inspection and escalation rules show how a case should be processed further
Order and inventory knowledge
Material, order, batch, supplier and product data, version statuses, previous inspection reports and documents already available provide the necessary context.
Traceable classification
It is visible which information was consolidated, which version was used and which document locations an outcome is based on.
Bring inspection reports and technical documents into the right context faster.
Quality records, inspection reports, drawings and production documents only realise their value in conjunction with product, material, order, batch or supplier data.
Using your process, we show how Buildsimple consolidates information, flags missing or contradictory information and prepares handovers. Your specialists retain control over quality assessment, approval and production planning.
FREQUENTLY ASKED QUESTIONS
FAQ
How do technical documents become a reliable basis for decision-making?
Inspection reports, production documents, specifications and supplier documents contain information required for quality, approvals and further process steps. Here, we explain how Buildsimple connects documents with product, material, order and batch data and makes missing, outdated or contradictory information visible.
Intelligent document processing, also known as Intelligent Document Processing or IDP, combines document recognition, artificial intelligence, technical rules, company knowledge and process automation. Quality- and production-relevant documents are therefore not merely read, but assigned to a case, checked and prepared for the next work step.
Structured, semi-structured and unstructured documents can be processed, such as inspection reports, QA logs, inspection certificates, production orders, production plans, work instructions, material requirements, technical drawings, bills of materials, maintenance reports, change requests, order forms, emails and attachments.
OCR converts characters into text. Buildsimple goes beyond that. The platform recognizes document types, extracts professionally relevant information, takes layouts, versions, and contexts into account, compares results with approved knowledge, and transfers them into a controllable process.
Buildsimple extracts document-based inspection data, compares information with approved specifications and inspection rules, and highlights missing or contradictory information. Physical inspection and the professional quality decision remain with quality assurance and the existing systems.
Buildsimple structures information from production orders, work instructions, material requirements, bills of materials, and other documents, checks it for completeness, and prepares it for transfer to ERP, MES, or workflow systems. Capacity, sequencing, and machine planning remain in the systems intended for this purpose.
Yes. Specialist departments configure document types, relevant information, rules, checks, confidence thresholds, and exception handling directly in the platform. The IT department remains involved in integrations and technical governance.
Buildsimple evaluates results using confidence scores. If a result falls below the threshold defined by the specialist department or the platform detects a contradiction, the process is specifically routed to the responsible specialist department for review.
Buildsimple prepares or triggers defined follow-up actions within the approved rules. The specialist department determines which actions are only suggested, which are prepared, and which clearly defined steps are executed automatically.
Buildsimple links answers, summaries, and recommendations to sources and references in the underlying documents. This makes it possible to trace what a result is based on.
Buildsimple is designed for integration into existing system landscapes and can be connected to ERP, MES, QMS, DMS, PLM, and workflow systems via secure REST APIs. The specific integration depends on the architecture and required handover points.
No. Additional document types can be added on the same platform and within existing pipelines. The effort depends on document variance, professional rules, and the desired degree of automation.