Understand documents. Apply knowledge. Identify the need for action.
Close treatment cases instead of manually compiling documents
Doctors, nursing staff and administrative teams receive admission and discharge documents, medical letters, findings, prescriptions, cost coverage applications and billing documents every day.
Before a treatment case can be billed or further treated, you need to open and assign documents, reconcile diagnoses and services, and identify and verify which information or supporting documents are still missing.
Buildsimple takes over these recurring steps. The platform understands your documents, reconciles their contents with your specialist knowledge and existing master data, and prepares the next meaningful step for you.
This enables your specialists to identify earlier what belongs together, which information needs to be checked and what should happen next.
From inbox to patient care
YOUR CHALLENGE
Your patient's billing process begins long before discharge
Before you can complete a treatment, all incoming information must be complete, correct and assigned to the right case.
A case may reach your administration through several channels: admission and transfer documents from your hospital information system, medical letters and findings from external practices, laboratory values, nursing reports, prescriptions and cost coverage applications from the health insurer. Further supporting documents, such as findings or requests from the Medical Service, follow later or through other channels. Relevant information is contained in the message text, attachments, your electronic patient record or approved coding and billing guidelines.
Your employees must turn this into a fully documented, billable treatment case. This work is necessary. However, it ties up precisely those people whose expertise you need for questions, exceptions and communication with payers.
YOUR RISK
As your case volumes grow, manual reconciliation should not grow with them
As the number of your treatment cases, referrals and cost coverage applications rises, your staff workload increases immediately without automation. Invoices are issued later, inquiries from payers and the Medical Service accumulate, and your cash flow is delayed, making the process costly and difficult to scale.
BUILDSIMPLE
A process that supports you before you need to act
An OCR solution can read the text in your documents. A language model can understand, assess and summarize content. A workflow can identify and route business transactions. An agent can use approved systems and perform defined actions.
This allows you to identify missing documents, deviations and relevant matters earlier in the process. You can respond more specifically, reduce lengths of stay and accelerate billing.
Your specialist department determines when Buildsimple suggests an action, when the platform prepares a step and which clearly defined follow-up actions may be triggered within your approved rules.
Buildsimple compiles relevant information and deviations. The platform does not make independent medical or billing-related decisions. Your professional and legal responsibility, as well as your defined approvals, remain in place.
Buildsimple connects for you:
incoming admission, clinical findings, billing and cost coverage documents, as well as emails
your approved specialist knowledge, such as coding and billing guidelines, clinical care pathways and process requirements
existing case, patient, appointment and master data
your specialist review, approval and escalation rules
configurable confidence thresholds and targeted reviews by your specialists
your existing HIS, practice management, billing, DMS and workflow systems
the logical next steps of your specialist departments
Your patient data remains within your security context
Buildsimple is operated by default in German data centers in Frankfurt and Brandenburg; your patient and treatment data is subject to German and European law as well as medical confidentiality.
With Buildsimple Edge, processing can be moved entirely to your own data center or network, ensuring that particularly sensitive health data never leaves your security context. Compute-intensive tasks such as model training, as well as the maintenance and approval of processing pipelines, remain centralized at Buildsimple.
Your future case management
Automatically capture patient documents and assign them to cases
Buildsimple captures documents, medical letters, findings and prescriptions through your inbound channels, classifies them and extracts the information your patient administration needs for further processing. This may include patient and case numbers, diagnoses, service data, appointments and other references.
The platform combines information from different documents into one treatment case. Where results are missing, uncertain or contradictory, the case is specifically submitted for review.
Prepare billing and cost coverage in a structured manner
With Buildsimple, you can capture discharge letters, proof of services, cost coverage applications, requests from the Medical Service and billing documents; extract relevant information, e.g. ICD-10 and OPS codes, DRG-relevant services or deadlines; and reconcile it with your case and process data.
Specialist knowledge
Guidelines, clinical care pathways and review catalogs help capture and forward relevant information more quickly
Process and review knowledge
Work instructions, process requirements and approved review and escalation rules show how a case should be processed further.
Case and patient knowledge
Admission and transfer data, previous findings, correspondence and documents already available provide the necessary context.
Traceable classification
You can see which information has been brought together and which document sections a result is based on.
More time for patient care starts with well-prepared documents
Medical letters, findings, prescriptions, nursing reports and billing documents contain information that must be checked and consolidated before specialist processing.
Together, we look at which steps Buildsimple can take over in your process, where checkpoints are required and which operating model suits your data protection requirements. Medical and billing-related decisions remain with your specialists.
FREQUENTLY ASKED QUESTIONS
How do incoming documents become complete treatment cases?
Medical letters, findings, prescriptions, nursing reports and billing documents contain information that must be quickly available for care and administration. Here, we answer questions about how Buildsimple brings documents together, identifies missing information and prepares further processing, while medical and billing-related decisions remain with your specialists.
Intelligent document processing, also known as Intelligent Document Processing or IDP, combines document recognition, artificial intelligence, specialist rules, clinical and administrative expertise, and process automation. This enables you not only to read patient, clinical findings and billing documents, but also to assign them to a treatment case, review them and prepare them for further processing.
You can process your entire document-based inbox. This includes structured, semi-structured, and unstructured documents such as admission and discharge documents, physician letters, findings, prescriptions, nursing reports, cost coverage requests, inquiries from the Medical Service, invoices, emails, and attachments.
OCR converts characters on your documents into text. Buildsimple goes beyond that. The platform identifies document types, extracts professionally relevant information, takes layout and context into account, compares results with approved knowledge and existing case data, and turns them into a controllable process.
Yes. Buildsimple can extract diagnosis (ICD-10-GM) and procedure codes (OPS), DRG-relevant service information, and other relevant information from physician letters, findings, and proof of services, and compare them with your case and billing data.
Yes. Buildsimple is designed to integrate into your existing system landscape and can be connected to your HIS, PMS, billing system, DMS, and workflow system via secure REST APIs. The specific integration depends on your architecture and the required handover points.
Depending on technical and professional approval, you can integrate, for example, billing guidelines, clinical care pathways, work instructions, process specifications, and existing case, patient, and master data.
Yes. Your specialist department can configure document types, relevant information, rules, checks, confidence thresholds, and exception handling in the platform. Your IT department remains involved in integrations and technical governance.
Buildsimple evaluates your results using confidence scores. If a result falls below the threshold defined by your specialist department or the platform detects a contradiction, the case is specifically submitted for review.
Buildsimple can prepare or trigger defined follow-up actions within your approved rules. Your specialist department determines which actions are merely suggested, which are prepared, and which clearly defined steps may be carried out automatically.
Buildsimple can link answers, summaries, and recommendations to sources and relevant passages in your underlying documents. This allows your specialists to see what a result is based on.
No. You can add further document types on the same platform and within your existing pipelines. The effort depends on document variability, professional rules, and the desired level of automation.
Buildsimple can identify particularly sensitive information in your documents and anonymize or pseudonymize it for defined processes. You determine which data may be processed, concealed, or shared in accordance with your professional requirements, data protection obligations, and medical confidentiality obligations.
By default, Buildsimple is operated in German data centers in Frankfurt and Brandenburg. With Buildsimple Edge, you can also move processing entirely to your own data center or network, so that patient data never leaves your protected environment.